How to Scope Work for Agile Sprints with Scopey

How to Scope Work for Agile Sprints with Scopey

Agencies are moving away from charging for billable hours and shifting towards sprint-based or time-block pricing. This model offers greater transparency and predictability for both teams and clients—but only if scope is clearly defined and managed. Without the right tools, scope creep can easily derail sprints, causing budget overruns and misaligned expectations. That’s where Scopey comes in.

What is Sprint-Based Pricing?

Sprint-based pricing allows agencies to sell work in predefined time blocks, such as two-week sprints or monthly retainers. Instead of billing per hour, teams commit to delivering a set amount of work within a fixed period.

Why Agencies Are Moving to Sprints:

✅ Predictable pricing – Clients know what they’re paying upfront.
✅ Focused execution – Teams work on defined deliverables without time-tracking distractions.
✅ Reduced scope creep – Work is planned in advance, reducing ad-hoc additions.
✅ Stronger client trust – Clear expectations on what’s included and what’s extra.

However, sprint-based work only functions well if scope is accurately defined and controlled. That’s where agencies often struggle—especially when clients request “just one more thing” mid-sprint.

How Scopey Helps Agencies Scope Sprint Work Accurately

Scopey ensures that clear agreements are made on what is and isn’t included in each sprint, giving teams and clients full transparency over deliverables and pricing. While project management tools handle tracking and execution, Scopey helps define, price, and adjust sprint work effectively.

1. Define Sprint Scope Clearly & Set Expectations

Scopey helps teams create structured scopes quickly, using:

• Project templates and past scopes to estimate work accurately.
• Detailed breakdowns of what’s included (and excluded) from each sprint.
• Scope-sharing with clients to ensure full alignment before work begins.

📌 Example: A digital agency selling a two-week sprint for a website redesign can clearly scope:

• Included: Homepage redesign, new navigation, performance optimization.
• Not included: New branding, additional pages, or extra SEO work.

This prevents last-minute surprises and ensures the sprint is manageable and profitable.

2. Present Optional Features for Better Prioritisation

Scopey’s optional feature allows agencies to present additional work that could be added to the current sprint or saved for a future one. Each option can be priced, helping clients make informed decisions quickly.

🔹 Clients can see the effort required and cost upfront before making a decision.
🔹 Prioritisation becomes clearer, speeding up approvals.
🔹 Saying ‘No’ is easier when pricing highlights what’s truly important.

📌 Example: A client requests additional custom animations during a web design sprint. Scopey enables the agency to:

• Show the cost to add it to the current sprint.
• Offer the option to include it in the next sprint.
• Let the client decide based on budget and priority.

📌 Another Example: During an Ecommerce Website Optimisation Sprint, Scopey suggested optional features such as:

• Heatmap Analysis (€500) to understand user behavior.
• A/B Testing (€900) to test different layouts and improve conversion rates.
• Conversion Rate Optimization (€1,500) to fine-tune the user experience for better sales.

By offering these as structured add-ons, agencies can guide clients toward data-driven decisions, ensuring only the most valuable work makes it into the sprint.

3. Capture Mid-Sprint Changes Without Scope Creep

Clients often request new features or revisions mid-sprint. Instead of letting these requests derail the workflow, Scopey captures them as they come in via email and presents them in a dashboard for review. These changes can either:✔️ Be added to the project/scope – If they fit within the sprint.
✔️ Be quoted for client approval – Allowing the agency to negotiate additional budget or timeline adjustments.

📌 Example: A client suddenly requests a “quick SEO audit” during a sprint focused on web design. Scopey flags this as out-of-scope, giving the agency two options:

• Quote it for client approval before adding it to the sprint.
• Inform the client that it can be considered for a future sprint.

This structured approach ensures teams don’t take on extra work without approval, and clients remain aware of cost implications before changes are made.

4. Keep Clients Aligned & Confident in Sprint Costs

Clients want assurance that their costs won’t balloon unexpectedly. Scopey provides full visibility into:

• Sprint deliverables – What’s included and estimated effort.
• New requests & approvals – Ensuring transparency before any extra costs are incurred.
• Scope adjustments – Helping clients make informed trade-offs.

This eliminates friction around budget discussions and keeps clients engaged in decision-making.

Sprint Smarter with Scopey

Scopey empowers agencies to define scope clearly, present optional work, and prevent scope creep while keeping sprint costs predictable.

✔️ Define sprint work in minutes.
✔️ Present optional add-ons to speed up prioritisation.
✔️ Capture & track scope changes mid-sprint.
✔️ Keep clients aligned on scope & budget.

🚀 Want to run sprints more efficiently? Try Scopey today.

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